Everyone’s A Collector: Online Art Collection Management


Learn new ways to efficiently manage and archive your art collection, both physical and virtual pieces – to enhance your collection and art assets.

Advantage and convenience of mobile app and a cloud-based online art collection management – empowers a global art community: private or institutional collectors, artists or art students, curator or educators, art dealer of gallerists, and any art enthusiasts, by providing them with easy-to-use web tools to catalog and share their digital archive with an ever-expanding and global art community.

No matter how big or small, every art collector has one important thing in common: the need to properly catalog, manage and archive their collection. In the past, this was a time-consuming and difficult task that often required the help of a professional. But with the advent of digital technology, anyone can now effectively and efficiently manage their art collection from the comfort of their own home. Here are some tips on online art collection management:

1. Start by Digitizing Your Artworks with Collection Management

One of the most important steps in online collection management is digitizing your artworks. This can be done by taking high-quality photographs or scans of each piece in your collection. Once you have digital copies of your artworks, you can then begin to create a database. There are a number of software programs available that can help you catalog your collection. Each of these programs has its own unique set of features, so be sure to do some research to find the one that best suits your needs.

2. Maintain Important Related Documents

In addition to maintaining digital copies of your artworks, it is also important to keep track of important related documents, such as purchase receipts, insurance and appraisal certificates. These documents can be scanned and stored electronically, just like your artworks. Alternatively, you can keep physical copies in a safe place and create digital copies as well. Whichever method you choose, just be sure that you have multiple backups in case of an emergency.

3. Share Comments and Promote Your Collection

Once you have everything digitized and organized, it's time to start sharing! There are a number of online platforms where you can share photos and information about your collection with other collectors, art enthusiasts and professionals worldwide. By sharing photos and commentary about your favorite artists and artworks, you can help build awareness and appreciation for their work while also connecting with like-minded individuals from all over the world.

Organizing your art collection online is a great way to improve its security while also making it more accessible to yourself and others. By digitizing your artworks and maintaining important related documents, you can create a comprehensive database that will help you track your collection more effectively. And by sharing photos and commentary on popular websites and social media platforms, you can promote your favorite artists and discover new up-and-coming artists.

Panel Discussion: Jenny Park Adam and Richard Sarrach

This session is lead by Jenny Park Adam, the founder and CEO of ARTDEX, and Richard Sarrach, a Principal and co-founder of form-ula, who will explain why diligent collection management is necessary, including the:

  • Importance and convenience of organizing your art collection and related documents.
  • Digitization of artworks: Learn to efficiently catalog, manage and archive your art collection along with important related documents (purchase receipts, insurance and appraisal certificates etc.) to enhance value and security to your art assets.
  • Build awareness of artworks and your favorite artists by sharing comments.
  • Promote your artworks, collections and favorite artists to broad audience.
  • Connect with like-minded collectors, art enthusiasts and art professionals worldwide.
  • Discover new up-and-coming artist, collecting trends in global art community.

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Jenny Park Adam

Jenny Park Adam is the founder and CEO of ARTDEX, the art-technology company based in NYC. ARTDEX was named as the top venture project at Stanford GSB (Graduate School of Business) ‘IGNITE,’ a global innovation & entrepreneurship program in 2015. Jenny earned her master’s degree in Art History, Connoisseurship and the History of the Art Market at Christie’s Education New York....

Meet the Expert

Richard Sarrach

Richard Sarrach is a Principal and co-founder of form-ula; a multidisciplinary design/research practice that seeks to understand the intersection of design, engineering and its collaborative possibilities to produce high performance architecture for large and small scale projects. Form-ula was selected to represent the United States as part of a collection of young architects from 57 nations...

Meet the Expert